Effective Date: June 14, 2025
Thimphu City FC (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website (www.thimphucityfc.com), register for academy programs, participate as players or members of our club, or communicate with us. By using our website or submitting personal information, you agree to the terms described here.
Information We Collect
When you engage with Thimphu City FC—whether by registering your child for the academy, signing up as a club member or player, subscribing to newsletters, or contacting us—we may collect personal information such as your name, contact details (email, phone), your child’s or your own age and date of birth, emergency contacts, health information, and any other relevant details you provide. This data is submitted voluntarily and used to provide our football services, communicate with you, and ensure participant safety.
We also automatically collect technical data when you visit our website. This may include your IP address, browser type, device information, general location, and browsing behavior on our site. This data helps us understand how visitors interact with our website and improve overall user experience.
How We Use Your Information
Your personal information is used to manage registrations and memberships, communicate schedules, events, and important updates, confirm payments, and maintain accurate participant and member records. We also use your contact details to send newsletters, promotional offers, marketing materials, and updates about club activities and events.
Additionally, with your consent, we may share information about products or services from our sponsors or partners that we believe may interest you. Any health-related information you provide is treated confidentially and shared only with relevant staff for safety purposes.
Data Sharing and Third Parties
Thimphu City FC does not sell or rent your personal data. We may share your information with trusted service providers who assist us with website hosting, data storage, email distribution, and other operational needs. These providers are obligated to keep your data secure and confidential.
We may also share personal information when legally required, such as complying with laws or protecting the safety of our participants and members. Otherwise, your information remains confidential within our authorized staff and partners.
Data Retention
We keep your personal information only as long as necessary for the purposes outlined here or as required by law. Registration and membership records are usually retained for up to two years following the last interaction with our club or academy. You can request access, correction, or deletion of your data at any time by contacting us.
Security
We implement robust security measures to protect your personal information from unauthorized access, misuse, or disclosure. These include secure online systems, access controls, and employee training on data privacy. However, no internet or data transmission system can be guaranteed 100% secure, and by using our website or services, you acknowledge this inherent risk.
Children’s Privacy
Our programs include children aged 5 to 14 in the academy and older players in the club. We collect children’s personal information only with the consent of a parent or guardian. We do not knowingly collect data directly from minors without parental approval. All children’s data is handled with strict confidentiality and used solely to support their participation in our programs.
Cookies and Analytics
Our website uses cookies and similar tracking technologies to improve functionality, analyze traffic, and personalize your experience. Cookies help us remember preferences and understand how users navigate the site. You can adjust your cookie settings through your browser. Continued use of the site indicates your consent to our cookie policy.
Your Rights
You have the right to access your personal data, correct any inaccuracies, withdraw consent to receive communications, and request deletion of your information where applicable. To exercise your rights or for any questions related to your data, please contact us using the details below.
Changes to This Policy
We may update this Privacy Policy occasionally to reflect changes in legal requirements, our services, or technology. The most current version will always be posted on our website with an updated effective date. We encourage you to review this policy periodically.
